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In-Kind (Trade) Sponsorship
In-Kind (Trade) Sponsorships — Hotels • Rehab Facilities • Photographers • DJs • More
We welcome goods and services in trade for sponsor recognition. Benefits are matched to the fair market value (FMV) of your contribution; cash + trade combos are welcome.
What we’re seeking (examples):
Hotels/Lodging: runner room blocks with a special rate + booking link, late checkout (as available), lobby space for packet pick-up, breakfast/coffee, limited shuttle/parking, comp rooms (with FMV).
Rehab Facilities: scholarship matches or bed credits (FMV letter), intake/assessment hours, educational materials for packets, aftercare group vouchers, staff volunteer teams.
Photographers/Videographers: race-morning coverage, edited gallery/reel, quick social clips; include licensing details.
DJs/MC/Audio: music + announcements at registration area (tabletop presence only), small PA, playlist/reel support.
Printing/Swag/Supplies: T-shirts, packet inserts, safety pins/bibs, volunteer supplies, hand-sanitizer/sunscreen, water/snacks.
Medical/First Aid: basic first-aid supplies or staffing (with credentials).
Other helpful services: email/social promotion to your audience, payment of a vendor invoice (e.g., timing), etc.
What you receive (based on FMV):
Website sponsor listing (logo + link)
Event T-shirt logo (size by FMV; artwork due Sept 30)
Registration-packet inserts (1–2 pieces; see specs below)
Social features (2–5 posts by FMV)
Runner emails mention (for hotels & key partners)
Vendor table near registration (as available; premium placement at higher FMV)
Printed Sponsor Flyer listing at registration + tabletop sign at Sponsor Table
Per park policy: on-site recognition is limited to registration/tabletop—no course, start, or finish signage.
FMV → benefit mapping (guide):
$250 FMV → Bronze-level benefits (small shirt logo, 1 packet insert, 1 social, 2 entries)
$500 FMV → Silver-level benefits (small/med shirt logo, 1 insert, 2 socials, 4 entries)
$1,000 FMV → Gold-level benefits (medium shirt logo, up to 2 inserts, 3 socials, 6 entries, premium vendor table)
$2,500+ FMV → Premium/Presenting placement in category (largest shirt logo, 2 inserts, 5 socials, 10 entries, priority web/email)
How to offer a trade (quick):
Click “Offer a Trade (In-Kind)” and choose your category (Hotel, Rehab, Photography, DJ, Printing/Swag, F&B, Medical, Other).
Describe what you’ll provide and upload FMV documentation (quote/comp letter/estimate).
If you need T-shirt/logo placement, confirm you can meet artwork by Sept 30 and packet delivery by Oct 17.
We’ll review and confirm your matched benefits in writing.
Specs & deadlines:
T-shirt artwork: Sept 30, 2025 (vector .AI/.EPS/.SVG + PNG)
Packet inserts: deliver by Oct 17, 2025; family-friendly; ≤5″×8″ flat or ≤4 oz small item; final quantity confirmed 1 week prior.
Room-block bookings (hotels): recommended cutoff Oct 12, 2025.
Compliance: No on-course signage; recognition limited to website, emails, T-shirt, packets, and registration-table materials.
In-Kind (Trade) Sponsorships — Hotels • Rehab Facilities • Photographers • DJs • More
We welcome goods and services in trade for sponsor recognition. Benefits are matched to the fair market value (FMV) of your contribution; cash + trade combos are welcome.
What we’re seeking (examples):
Hotels/Lodging: runner room blocks with a special rate + booking link, late checkout (as available), lobby space for packet pick-up, breakfast/coffee, limited shuttle/parking, comp rooms (with FMV).
Rehab Facilities: scholarship matches or bed credits (FMV letter), intake/assessment hours, educational materials for packets, aftercare group vouchers, staff volunteer teams.
Photographers/Videographers: race-morning coverage, edited gallery/reel, quick social clips; include licensing details.
DJs/MC/Audio: music + announcements at registration area (tabletop presence only), small PA, playlist/reel support.
Printing/Swag/Supplies: T-shirts, packet inserts, safety pins/bibs, volunteer supplies, hand-sanitizer/sunscreen, water/snacks.
Medical/First Aid: basic first-aid supplies or staffing (with credentials).
Other helpful services: email/social promotion to your audience, payment of a vendor invoice (e.g., timing), etc.
What you receive (based on FMV):
Website sponsor listing (logo + link)
Event T-shirt logo (size by FMV; artwork due Sept 30)
Registration-packet inserts (1–2 pieces; see specs below)
Social features (2–5 posts by FMV)
Runner emails mention (for hotels & key partners)
Vendor table near registration (as available; premium placement at higher FMV)
Printed Sponsor Flyer listing at registration + tabletop sign at Sponsor Table
Per park policy: on-site recognition is limited to registration/tabletop—no course, start, or finish signage.
FMV → benefit mapping (guide):
$250 FMV → Bronze-level benefits (small shirt logo, 1 packet insert, 1 social, 2 entries)
$500 FMV → Silver-level benefits (small/med shirt logo, 1 insert, 2 socials, 4 entries)
$1,000 FMV → Gold-level benefits (medium shirt logo, up to 2 inserts, 3 socials, 6 entries, premium vendor table)
$2,500+ FMV → Premium/Presenting placement in category (largest shirt logo, 2 inserts, 5 socials, 10 entries, priority web/email)
How to offer a trade (quick):
Click “Offer a Trade (In-Kind)” and choose your category (Hotel, Rehab, Photography, DJ, Printing/Swag, F&B, Medical, Other).
Describe what you’ll provide and upload FMV documentation (quote/comp letter/estimate).
If you need T-shirt/logo placement, confirm you can meet artwork by Sept 30 and packet delivery by Oct 17.
We’ll review and confirm your matched benefits in writing.
Specs & deadlines:
T-shirt artwork: Sept 30, 2025 (vector .AI/.EPS/.SVG + PNG)
Packet inserts: deliver by Oct 17, 2025; family-friendly; ≤5″×8″ flat or ≤4 oz small item; final quantity confirmed 1 week prior.
Room-block bookings (hotels): recommended cutoff Oct 12, 2025.
Compliance: No on-course signage; recognition limited to website, emails, T-shirt, packets, and registration-table materials.